For contractor travel expenses incurred on or after October 1, 1999, a ceiling limitation of $1,620,000 shall apply to all reimbursements made for contractor travel expenses, funded by DOE under the FY 2000 Energy & Water Development Appropriations Act, under this contract. Expended funds which exceed the established ceiling will be unallowable unless otherwise authorized by the contracting officer. Travel costs generally include lodging, meals, incidental expenses, airfare, rental cars and other miscellaneous expenses. Costs associated with certain types of travel are excluded from the ceiling limitation under this clause. Examples of excluded travel types are listed below:

1. Travel performed under work for others agreements if funded by other than Energy & Water Appropriations;
2. Travel of subcontractors (but major PHMC subcontractors are included);
3. Travel of non-DOE users to participate in experiments at DOE user facilities;

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4. Travel costs funded by other appropriations;
5. Travel costs of travel management centers;
6. Relocation costs;
7. Costs of workshops/seminars (other than travel costs), such as, rental of meeting rooms, public address equipment, speakers’ fees; and
8. Registration costs of training classes.

Notwithstanding any other provisions of the contract, the contractor further agrees that none of the funds obligated under the contract may be used to reimburse employee travel costs incurred on or after October 1, 1999 and before October 1, 2000 which exceed the rate and amounts that apply to federal employees under subchapter I of Chapter 57 of Title 5, United States Code. To the extent that this contract provides elsewhere for the reimbursement of employee travel costs which exceed the rates and amounts that apply to federal employees under subchapter I of Chapter 57 of Title 5, United States Code, the preceding limitation on reimbursement of employee travel costs applies to costs incurred on or after April 15, 2000 and before October 1, 2000. Costs, which exceed these rates and amount, will be unallowable. This restriction is in addition to those prescribed elsewhere in statute or regulation.

Costs incurred for lodging, meals, and incidental expenses are considered reasonable and allowable to the extent that they do not exceed the maximum per diem rates in effect at the time of travel as set forth in:

Subparagraph (c) doe not incorporate the regulations cited above in their entirety. Only the coverages in the referenced regulations addressing the maximum per diem rates, the definitions of lodging, meals, and incidental expenses, and special or unusual situations are applicable to contractor travel.

Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours are allowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above standard airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.