| 1A. |
Maintain and improve the approved Integrated Safety
Management System (ISMS).
Performance Expectation:
- Ensure all operations are conducted in accordance with the
approved ISMS System Description.
- In accordance with PHMC Contract No. DE-AC06-96RL1320,
Modification M086, dated October 1, 1999, DEAR Clause
970.5204-78 (dated June 1997) and DEAR Clause 970.5204-2 (dated
June 1997) maintain compliance with all applicable federal,
state, and local statutes and regulations.
- Self-disclose regulatory non-compliance and enact
self-correction of the situation in a timely manner.
- Perform timely and effective corrective actions for
non-compliances and/or deficiencies identified by DOE or other
regulatory entities.
- Resolve opportunities for improvement identified during
previous ISMS Phase I and Phase II verifications. (Note: Due
dates are tracked in corrective action tracking system).
- In accordance with DEAR Clause 970.5204-2 (dated June 1997),
and reference to DOE Policy 450.5 as a guide, and the Contractor’s
memorandum FH-0005248, dated 9/26/00, review, update, and
submit, for DOE-RL approval, safety performance objectives,
performance measures, and commitments.
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Determination of Fee:
Up to 20% of fee available
for this Performance Incentive will be forfeited if the Contractor
fails to satisfactorily meet 1A. The determination as to the
overall effectiveness of the Contractor’s performance against
this Performance Objective/Measure shall be made by the DOE-RL
Manager, or his designee, based on satisfactory accomplishment of
the performance expectations above, and giving consideration to
input provided by DOE-RL staff.
Determination of non-compliance with the approved ISMS System
Description and/or applicable regulatory requirements may be based
on input from the following sources: (1) written enforcement
actions from regulatory agencies and (2) findings of DOE-RL staff.
Determination shall in part be based on potential or real impact
to protection of the workers, the public and the environment.
Consideration will be given to such factors as severity,
seriousness, and number of violations, toxicity, volume,
persistence and/or duration of the violation. |
| Performance
Objective/Measure 2 - |
Operational Excellence: The Contractor shall operate in a
manner conducive to excellence and quality. |
| 2A. |
Migrate systems to facilitate PBS restructuring in FY 2002.
Performance Expectation:
- Transition data within existing systems into a new
configuration that effectively implements the new PBS/WBS
structure. New structure shall be implemented and be operational
by 09/28/01and crosswalk technical schedule and cost down
through Level IV of the revised WBS structure.
- Provide an effective cross walking capability of information
as identified in the Draft BUG II, between prior years and
current year.
- Maintain an earned value management system during and after
the transition that generally conforms to the ANSI/EAI Standard
748, Earned Value Management System (EVMS).
Determination of Fee:
Up to 7.5% of fee available
for this Performance Incentive fee may be earned for Performance
Objective/ Measure 2A. The fee determination shall be made by the
DOE-RL Manager, or his designee, based on satisfactory
accomplishment of the performance expectations above, and giving
consideration to input provided by DOE-RL staff.
Determination of satisfactory performance will also be based on
the following: (1) Cost/Schedule Control Data, (2) findings of
DOE-RL staff, and (3) modification of systems in a manner that
provides required crosswalk of information between fiscal years.
Determination will also be made giving consideration to such
factors as impact on DOE-RL operations including budget
formulation, Multi-Year Work Plan development and other
budget-related activities. |
| 2B. |
Rebaseline completed per Baseline Updating Guidance (BUG).
Performance Expectation:
- MYWP and AWP products adhere to BUG, or deviations are agreed
to, in writing, by DOE-RL prior to implementation by FHI.
- Deliverables are of acceptable quality, as determined by
DOE-RL.
- Deliverables are received per BUG schedules.
- Deliverables are responsive to customer requirements;
complete in both content and number of copies, and provide
electronic submittal as required by the BUG.
Determination of Fee:
Up to 15% of fee available for this Performance Incentive may be
earned for Performance Objective/Measure 2B. The fee determination
shall be made by the DOE-RL Manager, or his designee, based on
satisfactory accomplishment of the performance expectations above,
and giving consideration to input provided by DOE-RL staff.
Determination of satisfactory performance will also be based on
(1) adherence to direction provided by DOE-RL, (2) timeliness and
quality of deliverables, and (3) findings of DOE-RL staff. |
| 2C. |
Integrate Project Deliverables to DOE-RL.
Performance Expectation:
- Contractor ensures that changes to a project adequately and
appropriately consider the associated impacts to other projects
both within and without the Contractors scope of work, and that
the change optimizes the completion of the cleanup of Hanford.
- Contractor consistently provides a critical analysis of all
project changes, including any affects on other projects.
- Contractor consistently executes and documents a critical
analysis and provides a concise overview of all proposed changes
that affect other Site projects. The overview shall be in
adequate detail to allow DOE-RL review of the change and its
affect on other projects.
- Establish and support a routine inter-contractor integration
meeting to discuss and manage interface impacts and issues. The
meeting will be chaired by DOE-RL. (November 1, 2000 to
September 20, 2001).
- Provide concise overview of the Contractor’s change
proposals that affect interfaces within the PHMC and with other
site contractors (November 1, 2000 to September 30, 2001).
Determination of Fee:
Up to 3.5% of fee available for this Performance Incentive will
be forfeited if the Contractor fails to satisfactorily meet 2C.
The determination as to the overall effectiveness of the
Contractor’s performance against this Performance
Objective/Measure shall be made by the DOE-RL Manager or his
designee, based on satisfactory accomplishment of the performance
expectations above, and giving consideration to input provided by
DOE-RL staff.
Determination of satisfactory performance will also be based on
(1) the effectiveness of the Contractor’s management
programs, (2) the Contractor’s ability to evaluate
inter-project impacts and mitigate identified impacts in a manner
that optimizes progress, and (3) the severity and number of
instances where impacts are not properly/adequately evaluated. |
| 2D. |
Increase discipline of project controls, practices and
baseline improvement.
Performance Expectation:
- Within the constraint of DOE-RL policies, effectively
implement improvement to the baseline change control process and
apply it uniformly to all of the Contractor’s projects.
Accomplish this improvement in partnership with DOE-RL, and
include provisions for contractor support to the RL change
control board. Complete this activity by 12/31/00.
- Provide DOE-RL with monthly reports to include cost and
schedule performance data (earned value) at one level below the
PBS level of the FY 2001 WBS. Include the status of technical
scope via accomplishments, issues, and critical performance
measures. These data may be added to an existing report. First
report (with December 2000 data) is due 1/25/01.
- Improve and communicate spending forecast and estimates at
completion (estimated cost to complete utilizing the approved FY
2001 work scope.
Determination of Fee
Up to 15% of fee available for this Performance Incentive will
be forfeited if the Contractor fails to satisfactorily meet 2D.
The determination as to the overall effectiveness of the
Contractor’s performance against this Performance
Objective/Measure shall be made by the DOE-RL Manager or his
designee, giving consideration to input provided by DOE-RL staff.
Determination of satisfactory performance will be based on the
performance of the Contractor’s baseline change control
process including: (1) the timeliness in completing the Baseline
Change Request (BCR) process improvement, (2) uniformity in the
application of the process, and (3) the accuracy of reports
continuing of application of the Contractor’s management
programs. Determination will consider such factors as impact on
Hanford cleanup progress and the severity and number instances
where baseline change control performance fails to provide cost,
schedule and technical status data as defined in the DOE/FHI
partnership related to the RL change control board. |
| 2E. |
Integrate Technology into Project: Provide Effective
Science & Technology (S&T) Integration and Application by
effectively planning and deploying science and technology to
reduce technical risk, accelerate schedule, and satisfy Hanford
Site Technology needs.
Performance Expectation:
- Conduct science and technology reviews to identify and
quantify areas of high technical risk/uncertainty, and develop
near and long-term mitigation plans (e.g., S&T plans,
technology roadmaps). These plans will include Technology
Insertion Points (TIPs) and S&T Data, and will identify the
necessary S&T work scope within the appropriate MYWP
baseline:
| - |
Provide a schedule of eight or more S&T reviews for
FY01 by 12/01/00 with supporting logic for the chosen
reviews. |
| - |
Submit TIPs for FY01, FY02, and FY03 by 12/15/00. |
| - |
Input S&T Data into IPABS by 01/12/01; and |
| - |
Submit two or more S&T Plans by 06/30/01. |
- Deploy (and document within 45 days of deployment)
technologies that provide solutions to areas of need identified
by the S&T reviews. Documentation of deployment should
include certification of acceptance by appropriate contractor
project management. Documentation of all deployments for FY01
shall be complete prior to 10/31/01.
- Document the benefit derived from the deployment of each
technology using the Return on Investment (ROI) models similar
to the approach/format used by the Pollution Prevention (P2)
Program. ROI documentation should be submitted in conjunction
with corresponding documentation of deployment.
- Contribute to the Contractors portion of the S&T–related
EM Corporate Performance as documented in the IPABS-IS.
- Complete all TIP milestones in accordance with project
schedules and provide documentation supporting each TIP
decision.
- Provide monthly progress reports to Science and Technology
Programs that status technology reviews, Needs, TIPs,
deployments, demonstrations, and other activities of Technology
Management.
- Participate and provide leadership in Site Technology
Coordination Group subgroup activities.
- Create and manage a pilot program that will fund or leverage
the deployment of technologies that will be beneficial in
expediting successful completion of Hanford Project activities.
Determination of Fee:
Up to 15% of fee available for this Performance Incentive may be
earned for performance Objective/Measure 2E. The fee determination
shall be made by the DOE-RL Manager, or his designee, based on
satisfactory accomplishment of the performance expectations above,
and giving consideration to input provided by DOE-RL staff.
Consideration will be given to the mount of ROI calculated for
FY01 deployments. |
| 2F. |
Achieve Pollution Prevention/Waste Minimization:
Executive Order (EO) 13101 requires the diversion of sanitary
waste from landfills, and increased purchases of Environmental
Protection Agency (EPA) designated recycled-content products. The
Secretary of Energy established waste reduction goals for waste
generated from routine operations. Accordingly, the Contractor
shall facilitate compliance with the Executive Order and the
Secretary of Energy goals.
Performance Expectation:
- Meet the Contractor’s portion of the routine waste
reduction, sanitary recycling and affirmative procurement goals
as addressed in the “Strategy for Meeting the Secretary of
Energy’s and Hanford Site Fiscal Year 2001 Pollution
Prevention Goals”, DOE-RL-2000-68, dated October 2000.
- Develop a program plan recommending sources of on-site
funding for Return-on Investment projects and recommendations
for implementation.
- Physically move one rail well car from its current location
at 212-R to a location approved by DOE-RL COR, either on or off
the Hanford Site, that meets all applicable DOE Orders, and
Federal and State Statutes.
Determination of Fee:
Up to 7% of fee available for this Performance Incentive may be
earned for Performance Objective/Measure 2F. The fee determination
shall be made by the DOE-RL Manager or his designee, based on
satisfactory accomplishment of the performance expectations above,
and giving consideration to input provided by DOE-RL staff. |
| Performance
Objective/Measure 3 - |
Responsible Stewardship: The contractor shall provide
responsible stewardship of Hanford assets and resources; and
acquire goods and services fairly, cost-effectively, and
competitively. |
| 3A. |
Provide Efficient & Effective Site Infrastructure &
Support Services: The Contractor shall provide efficient and
effective site infrastructure and support services (e.g.,
analytical services, utilities, maintenance, general-purpose
facilities and information management) commensurate with site
mission needs.
Performance Expectation:
-
Provide the required infrastructure and support services as
efficiently and effectively as possible, within the
constraints such as funding and labor agreements.
-
Match infrastructure and service requirements in concert
with mission requirements (i.e., alignment with Site Critical
Outcomes).
-
Provide infrastructure services to all site prime and
sub-contractors in an equitable manner.
-
Meet expectations for all sections of the DOE-RL’s FY
2001/2002 Energy Management Performance Agreement executed
with HQ-EE.
Determination of Fee:
Up to 7.5% of fee available for this Performance Incentive will
be forfeited if the Contractor fails to satisfactorily meet 3A.
The determination as to the overall effectiveness of the
Contractor’s performance against this Performance
Objective/Measure shall be made by the DOE-RL Manager or his
designee, based satisfactory accomplishment of the performance
expectations above, and giving consideration to input provided by
DOE-RL staff. |
| 3B. |
Achieve Effective Property Management: The FY 2000
efforts resulted in the generation of a baseline list of
facilities to evaluate for marketable property, and agreements to
prepare personal property availablity packages for 616 pieces of
property. Approximately 35% of this total was completed in FY
2000.
Performance Expectation:
- Complete personal property availability packages for the
remaining quantity, resulting in a two-year total of 616 pieces
of property.
- Focus on property that is free releasable, or with minimal or
no radioactive contamination. The property shall be evaluated
and selected based on the Contractor’s knowledge,
experience, potential economic value, and DOE-RL requirements.
Determination of Fee:
Up to 3% of fee available for this Performance Incentive may be
earned for Performance Expectation 3B. The fee determination shall
be made by the DOE-RL Manager or his designee, based on
satisfactory accomplishment of the expectations above, and giving
consideration to input provided by DOE-RL staff.
Determination of satisfactory performance will also be based on
delivery of a project plan (scope of work, performance schedule,
and cost estimate by 11/30/00 and delivery of personal property
availability packages for the remainder of the 616 pieces of
property by 9/30/01. |
| 3C. |
Achieve Effective Small Business Advocacy Program: The
Contractor shall demonstrate their purchasing system includes
effective small business advocacy program to support DOE’s
responsibility to award a fair proportion of DOE appropriated
dollars to small business concerns. The Contractor shall use all
appropriate means to improve its performance in making awards to
small business.
Performance Expectation:
- Exceed the mutually established goals in every small business
strategy category of the Subcontract Plan.
- Provide creditable documentation that accounts for
established goals and the statistics used to exceed them.
- Validate maximum practicable utilization of small business by
utilizing the tools available to DOE contractors as established
in Acquistion Letter 2002-02 with an emphasis in Part II, items
B, C, E and F.
- Educate the small business community on a quarterly basis in
doing business with the Hanford Site.
- Develop acquisition strategies from MYWPs that will identify
and expand opportunities for the small business community.
Determination of Fee:
Up to 7.5% of fee available for this Performance Incentive may
be earned for Performance Objective/Measure 3C. The fee
determination shall be made by the DOE-RL Manager or his designee,
base on satisfactory accomplishment of the performance
expectations above, and giving consideration to input provided by
DOE-RL staff. |
| Performance
Objective/Measure 4 - |
Effective Leadership: Provide corporate leadership to
improve management effectiveness, collaborate and participate
proactively with our customers, and value workers and provide a
supportive environment |
The Contractor is responsible for conducting activities and work in
accordance with applicable criteria and standards in performing the
total requirements of the contract. Some activities and work are
addressed by specific performance incentives. Effective leadership is
expected to guide and direct these activities and work to achieve
desired outcome for all contract activities, including those
activities for which there are no specific performance incentive.
| 4A. |
Management Effectiveness: The Contractor shall
institutionalize organizational and management system improvements
and significantly increase management effectiveness and control of
its contractual work activities.
Performance Expectation:
- Manage for results.
- Provide proactive leadership to effectively manage and
resolve technical issues:
| - |
Manage and resolve unanticipated issues to reduce
impacts to baseline work scope. |
| - |
Submit quality and timely technical documents. |
| - |
Provide timely communications to DOE-RL staff to present
and status technical issues and resolution. |
- Improve issues management: adequately investigate and
understand the full depth and breadth of deficiencies/issues and
eliminate recurring deficiencies.
- Maintain a contractor self-assessment process to measure
managerial effectiveness for continuous improvement.
- Ensure that work is being conducted in accordance with
established requirements, policies and procedures.
- Implement appropriate management action to minimize non-work
related activities and maximize work force productivity.
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| 4B. |
Customer Satisfaction: Customer satisfaction is a
desired outcome for all contract activities, including those
activities for which there are no specific performance incentives.
Performance Expectation: In addition to meeting explicit
contract requirements, the Contractor shall:
- Maintain a posture of constructive cooperation and openness
with regulators and stakeholders. Contractor actions must be
consistent with and supportive of DOE-RL’s mission.
- Work cooperatively with other site entities for site-wide
planning of work.
- Partner, team, and coordinate with other Hanford contractors
and local economic development organizations to help in creating
non-Hanford jobs. The number and quality of contacts and surveys
of contractors and local economic development organizations will
be included as part of the basis for performance evaluation.
- Be responsive to customer direction and requirements of the
CO and/or COR.
- Respond to allegations of hostile work environment and a
chilling effect in an expeditious manner, and ensure free flow
of information between employee and DOE-RL.
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| 4C. |
Effective Financial Management: The Contractor shall
fulfill its contractual obligation in a fiscally responsible
manner.
Performance Expectation:
- Perform periodic (at least monthly) assessment and take
necessary corrective action to ensure cost plus commitments at
each funds control point (1) does not exceed FY 2001 Budget
Authority (BA) and beginning prior year uncosted obligations,
(2) are for DOE authorized work scope, and (3) are within the
time limitation established by the Appropriation.
- Notify DOE-RL promptly, in writing, when there is a reason to
believe any funds control points(s) will be exceeded, along with
a proposed corrective action plan.
- Take action(s) to ensure funds control point(s) will not be
violated. Corrective action shall be coordinated with DOE-RL
Contracting Officer.
- Notify DOE-RL promptly when there is a reason to believe that
funds control point(s) will be substantially underrun.
Determination of Fee:
Up to 30% of fee available for this Performance Incentive may be
forfeited and up to 45% of fee available for this Performance
Incentive fee may be earned for Performance Objective/Measures
4A-C. The DOE-RL Manager, or his designee shall make the fee
determination. The determination as to the overall effectiveness
of the Contractor’s leadership shall be based on, but not
limited to, satisfactory performance against the performance
expectations above. |
COMPLETION DOCUMENTS LIST: (In addition to the
Completion Notice the document(s) that should be submitted/data that
should be available/actions to be taken by evaluator to determine
actual performance to the requirements stated above.
The Contractor shall provide a self-assessment addressing each
performance expectation under this Performance Incentive by
10/31/01. This is in addition to the self-assessment specifically
identified within the Performance Objective(s)/Measure(s). |