FH Contractor Safety & Security Information

NOTICE to all PHMC contractors working on the Hanford site:
Please share this notice, and ensure your employees are aware of their responsibilities during this fire season.

2007 WILD LAND FIRE SEASON

While wild land fires at Hanford are an annual concern, current and forecasted conditions heighten the potential for a severe 2007 wild land fire season. To help prevent a major wild land fire similar to the one that occurred during the summer of 2000, it is urgent that you and your subcontractors begin planning for certain fire prevention actions. These actions are necessary to lessen the potential for major fire damage to those buildings/areas under your control should a fire occur.

There will be no open burning on the Hanford Site unless authorized by the Hanford Fire Department’s (HFD) Fire Marshall. Additionally, no burning will be permitted when the fire danger index is posted by the HFD as either “HIGH, VERY HIGH, OR EXTREME.” These restrictions will remain in effect until the HFD determines fire danger conditions have lessened.

Off-road driving, anywhere there is vegetation or natural fuel cover, is restricted to only those activities considered necessary, and then only in vehicles equipped with the means of communication, a portable fire extinguisher with at least a 2A rating, and a shovel. Vehicles are not allowed to idle when parked off surfaced roadways unless they are diesel. Gasoline powered vehicles must be equipped with spark arresters and appropriate shielding provided for the catalytic converters and mufflers.

If a fire occurs, notify the HFD immediately even if you believe it has been extinguished. The HFD can then check the burn site for hot spots to prevent a rekindle. For site fire or medical emergencies, notify the HFD by calling 911 on site telephones, or 373-3800 when using a cellular telephone.

Please ensure that your employees and subcontractor organizations are aware of their responsibilities during the 2007 wild land fire season. You are encouraged to include this as a topic in your safety meetings, and in your company publications.

If you have any questions, contact your BTR. FH appreciates your prompt consideration of this important information.

Here is a link to Special Provisions - On-Site Services (SP-5), which describes contractual responsibilities for safety and protecting the environment.
 

This information is provided with the expectation that through this form of mutual education, we can assist each other in being safe.

This page is provided for information only. The references herein are intended to supplement, but not replace, requirements specific contract or contract provisions.  See the Hanford Site Visitor Orientation Guide for general information, security requirements, safety measures, and radiological orientation when visiting the Hanford Site.

Fluor Hanford Safety Vision and Expectation

The safety and health of our employees and those who come to perform work for us at a Fluor Hanford (FH) managed location/facility is one of our fundamental values. We strive to achieve and sustain a worksite that is free of accidents, injuries, environmental impacts and security events. We expect that every individual will go home in the same condition that brought them to the Hanford Site. See Fluor Hanford Safety Expectations of Our Subcontractors Letter for more information.

Fluor Hanford Safety Practices

          Link to Practices

Access Badges:

In an effort to enhance security two important changes are being made to the Fluor Hanford badging process for contractor access to Hanford Site facilities. 

To strengthen the process for badging contractors, and to assure that badges will be returned when the work is complete, the following requirements will be incorporated into all subcontracts.

• Only the Fluor Hanford Procurement organization will authorize badges for contractor personnel.
• Contractors will be liable for a $1000 fee for each badge or dosimeter not returned when work is done. Contractors must return their badges to Central Badging.

For more information: Reference Specials Provisions for On Site Services, SP-5 Section:  Badge Requirements.

For a complete list of Contract Provisions. http://www.hanford.gov/pmm/downloads/download.htm 

Electrical Equipment

Any electrical equipment (includes extensions cords) brought on Site in the performance of work shall be certified, listed and labeled or otherwise determined to be safe by a nationally recognized testing laboratory such as Underwriters Laboratories.

On-Site Material Deliveries by Contractors

It is the general expectation and practice that material ordered for FH use will be delivered to, and unloaded at, the FH Central Receiving facility located at 2355 Stevens Drive. From there, FH drivers make deliveries to on-Site locations for end use.

It is acknowledged that due to the nature of some commodities, it is not practical or in FH’s best interest to deliver and unload the material at this Central Receiving point. In such situations, the following process is applicable:

1. FH material requestors will identify a specific Delivery Point of Contact (DPOC) and the pre-established delivery rendezvous point when ordering material.
2. The DPOC will coordinate in advance with the contractor and establish a specific delivery schedule and arrange for Site badging of the contractor to make the on-Site delivery.
3. DPOC will communicate any environmental, safety/health or security information or hazards associated with the delivery activity to the contractor.
4. DPOC will meet the contractor at the designated rendezvous point and escort the delivery vehicle to the specific offload location. Once at the delivery point, a joint a pre-delivery walk down of the offload location, if necessary, will be conducted prior to commencing delivery.
5. At the completion of the delivery, the contractor is expected to exit the FH Site in a timely manner or coordinate a hand off to a subsequent FH DPOC if a subsequent FH delivery is involved.

Personal Protective Equipment

Personal protective equipment (PPE) requirements relating to eye and face, head, foot, hand, electrical, and general clothing have been established for protecting employees and visitors from injury due to absorption or physical contact hazards commonly associated with process or environment. Specific FH locations have specific PPE requirements. Prior to coming onto the Hanford Site, review specific PPE requirements with the Buyer's Technical Representative (BTR) responsible for the contract. Following is a brief summary of PPE information:

• Personnel shall dress for the nature of work assignments, exposure to the general work environment, and expected climatic conditions. • Protective eye and/or face protection conforming to the specifications of ANSI Z87.1 shall be worn where there is a potential for injury from flying particles (including windblown dust/dirt), molten metal, liquid chemicals, acid or caustic liquids, chemical gases or vapors, potentially injurious light radiation, or a combination of these. • Hearing protection shall be worn when noise levels are 85 dBA or greater. • Protective headgear conforming to the specifications of ANSI Z89.1 shall be worn when working in areas where there is a potential danger of head injury due to the hazards of falling or flying objects, or electrical shock or burns. • Safety-rated footwear with leather or equally protective construction conforming to the specifications of ASTM F2413-05 (formerly ANSI Z41.1) shall be worn when working in areas where there is a potential danger of foot injury due to the hazards of falling or rolling objects, sharp objects piercing the sole, or foot exposure to an electrical hazard. • Hand protection shall be worn where there is a potential for hand injury due to exposure to such hazards as: o Skin absorption of harmful substances, o Severe cuts, lacerations, abrasions, and punctures, o Chemical burns, o Harmful temperature extremes.

Reporting Unsafe Conditions

Employees are expected to report any activity or condition, which they believe, is unsafe. Notification should be made to the affected worker(s) and then to the supervisor or his/her designee at the location where the activity or condition exists. After notification, resolution of the issue resides with the responsible supervisor.

Right to a Safe Workplace

Any employee who reasonably believes that an activity or condition is unsafe is expected to stop or refuse work without fear of reprisal by management or coworkers and is entitled to have the safety concern addressed prior to participating in the work. Download a flyer of your rights to a safe and healthful workplace.

Security

In addition to the information and references provided above, contractors have the responsibility to understand and comply with the security requirements identified in Special Provisions SP-5  On Site Services. Paragraph 4.3, "Prohibited Articles". This document identifies a list of prohibited/controlled articles applicable to all persons on the Hanford Site, or any DOE -owned or leased facilities located off the Site proper at which the Contractor is performing work.  This includes all vehicle parking areas and pedestrian walkways associated with these locations and facilities. 

Please ensure that delivery drivers and all employees who will be entering the Hanford site are aware of these requirements and do not attempt to carry prohibited articles in their vehicles. Download a flyer suitable for distribution to employees here.

Stop Work Responsibility

Every FH and Contractor employee working on site has the responsibility and authority to stop work IMMEDIATELY, without fear of reprisal, when they are convinced a situation exists which places themselves, their coworker(s), or the environment in danger. "Stop Work" is defined as stopping the specific task or activity that poses danger to human health and/or the environment.

Safety Topics

Helpful Links

• OSHA - http://www.osha.gov/

Selected Informational Bulletins and Summaries [links to be added when documents are posted. Contact the Safety contact for a copy]

• SIB-2006-005 Heavy Equipment Incident Prevention
• SIB-2006-004 A Reminder of the Importance of Housekeeping
• SIB-2006-003 Fall Prevention - Mounting & Dismounting Heavy Equipment
• SIB-2006-001 Prevention of Injury While Using Sharp Edged Tools

Safety Contacts

It is noted that official correspondence and contact associated with a FH subcontract is via the cognizant FH Contract Specialist or designated Buyer’s Technical Representative. The following contacts are provided solely for matters of general interest:

• Dennis Wiatrak (509)376-8805

• Gerald Kinz (509)376-1168

• Rick Zimmerman (509)372-1384