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HMIS Frequently Asked Questions

Thank you for your patience as we are work diligently to answer questions and provide information, while developing processes and procedures that align with the contract. We are committed to frequent and transparent communication, especially with the current MSA workforce. Questions can be sent to HMIStransition@rl.gov. Please note that questions will not be answered individually but will be used to develop general questions for this page and for future town hall meetings.

In accordance with MSC-POL-CS-58819, MSA employees are permitted limited personal use of government resources under certain conditions. If you are an MSA employee reviewing this webpage or submitting questions while using government resources (including computers or time), please confirm with your management to ensure you are adhering to the conditions of this policy.

 

General

1. When will MSA employees start receiving employment offers from HMIS? (updated 12/22/2020)

HMIS began extending employment offers for management positions on Nov. 23. All identified exempt and salaried non-exempt employees were mailed employment offers on Dec. 10, with responses due Dec. 21. All employees represented by the Hanford Guards Union (HGU) and the Hanford Atomic Metal Trades Council (HAMTC) received a welcome letter.

2. Will everyone at MSA be offered employment with HMIS or will there be layoffs? (added 9/16/2020)

The HMIS Transition Team is currently aligning HMESC work scope to existing MSA positions. Once this alignment is finalized, including any material differences and new Task Orders, we will communicate the final HMESC staffing needs.

 

3. Will I have to apply for my current position? (added 9/16/2020)

It is possible that for certain positions where MSA has an excess number of employees, compared to the number of positions proposed by HMIS, incumbent employees may be asked to apply and compete for the available positions.

 

4. Will benefits change? (added 12/07/2020)

HMIS DOE-approved benefit plans are competitive with the current MSA benefit plans.  MSA employees who accept employment with HMIS, effective January 25, 2021, will maintain the benefits they elected for 2021.

  • Individuals who are eligible to participate in the Hanford Site Pension Plan (HSPP) and enrolled for benefits through the Hanford Employee Welfare Trust (HEWT) will seamlessly continue their 2021 benefits elections for the balance of 2021 as an HMIS employee.
  • Individuals who are not eligible to participate in the Hanford Site Pension Plan (HSPP), will seamlessly continue their 2021 benefit elections through the HMIS Single Employer Plan (SEP) for the balance of 2021 as an HMIS employee.  This plan is currently known as the MSA Market Based Plan (MBP).

 

5. What is the difference between incumbent and non-incumbent? (added 9/16/2020)

According to the Hanford Mission Essential Services Contract language:

  • Incumbent employees are employees of MSA and MSA’s preselected teaming subcontractors at the time of notice to proceed.
  • Non-incumbents, are employees other than incumbent employees, including new hires to HMIS or its subcontractor(s) hired on or after transition date.

 

6. What happens to accrued PTB hours? (updated 1/6/2021)

This depends on several factors, including employee classification, current MSA policies, Collective Bargaining Agreements and Department of Labor rules. Generally, employees can expect the following:

Non-exempt employees – covered under the Service Contract Act (SCA), will be allowed to transfer up to 40 hours of earned PTO at the time of transition. Vacation, Sick and Holiday bank balances will be transferred to the new contract.

Exempt employees - under MSA policies, all accrued PTB hours will be transferred to the HMESC contractor at the time of contractor transition.

Bargaining unit employees - employees covered by a CBA (HAMTC and HGU) will follow the applicable terms within the current CBA.   

If for some reason your unused PTB cannot be accepted by HMIS, MSA will cash out the balance at the end of the transition.

 

7. How is the HMIS contract different from MSA’s? (added 9/22/2020)

While there will be many similarities between HMIS and MSA, they are governed by two different and distinct contracts. The chart below gives the best illustration of the key differences between the two.

Key Differences Chart (PDF)

 

8. What happens if I am offered a job with HMIS or NorthWind and decline it? (added 11/12/2020)

In accordance with Mission Support Contract (MSC) Section H.5, which states, “ Subject to the Hanford Site Severance Pay Plans, severance pay is not payable to an employee under this Contract if the employee:

(i) Voluntarily separates, resigns or retires from employment,

(ii) Is offered comparable employment with a successor/replacement Contractor,

(iii) Is offered comparable employment with a parent or affiliated company, or

(iv) Is discharged for cause.”

Therefore, current MSA employees who decline employment offers from HMIS or its identified critical subcontractor, North Wind Solutions, voluntarily resigns and will not be eligible for severance pay.  

 

9. Will HMIS continue the co-op intern program? (added 12/7/2020)

The MSA Cooperative Intern Program is currently planned to transfer over to HMIS.   

 

10. What will happen to cell phone stipends? (added 12/10/2020)

All current MSA cell phone stipends will end effective Jan. 24, 2021. HMIS employees will be loaded into the new HR system by Jan. 27, 2021. HMIS managers should log into Employee Self-Service after that date to create and submit for approval all cell phone stipends for employees meeting the criteria. 

 

11. Where can I find open positions with HMIS? (added 12/16/2020)

HMIS positions will be posted on the HMIS website under HMIS Job Listings. Positions will be located under External Postings since they are available for anyone to apply, including current MSA employees.

 

12. I’ve heard that some new contractors are discontinuing comp time or flex time, is that true? (added 1/7/2021)

HMIS plans to continue the use of compensatory (comp) time and flex time policies as a benefit to employees who need to work overtime hours under flexible work schedules. HMIS plans to carry forward the existing MSA policies on comp and flex time. Subcontracted employees will follow the policies and procedures set forth by their employer.

 

13. Will HMIS recognize service credit dates for purposes of Personal Time Bank (PTB)?

HMIS will only honor service credit dates for purposes of Personal Time Bank (PTB) for current MSA employees.  

 

Subcontracting

 

1. Will HMIS be subcontracting scope currently conducted by MSA staffing? (updated 1/4/2021)

Yes, HMIS has determined that it is in the best interest of the government to subcontract scope currently self-performed by MSA or through MSA Subcontracts (including Staff Augmentation). Discreet and meaningful scopes of work will be included in Request for Proposals (RFPs) during transition in order to elicit compliant and innovative proposals from our small business and potentially large business community. Specific scope areas planned to be subcontracted during contract transition include (in no particular order):

  • End User Computing Services
  • Database Management
  • Web Hosting
  • Software Distribution
  • Network, Servers and Storage Administration
  • Network Operations Center
  • Records Management
  • Records Management System Functional Support
  • Software Engineering and Development
  • IT Documentation Writers
  • Cyber Security Operations (*does not include Classified Cyber Security)
  • Industrial Control Systems/Supervisory Control and Data Acquisition Operations and Maintenance
  • IT Product/Project Lifecycle Management
  • Project Delivery Services
  • Administrative Support Services
  • Multi-Media Services
  • Correspondence Control/DOE Receptionist
  • Site Forms Management
  • Software Quality Assurance
  • Activity Level Work Planning and Scheduling (Work Control) 
  • Requirements Management
  • Procedures Management
  • Tribal Nations
  • Beryllium Sampling

2. What is the status of subcontract awards? (updated 1/12/2021)

  • HMIS has awarded a subcontract to North Wind Solutions for the following work scopes:
    • End User Computing Services
    • Database Management
    • Web Hosting
    • Software Distribution
    • Network, Servers and Storage Administration
    • Network Operations Center
    • Records Management
    • Records Management System Functional Support
    • Software Engineering and Development
    • IT Documentation Writers
    • Cyber Security Operations (*does not include Classified Cyber Security)
    • Industrial Control Systems/Supervisory Control and Data Acquisition Operations and Maintenance
    • IT Product/Project Lifecycle Management
    • Project Delivery Services

For more information, please refer to these FAQs, provided by North Wind Solutions. 

 

  • HMIS has awarded a subcontract to Edgewater Technical Associates for the following work scope:
    • Administrative Services

Anyone interested in positions with Edgewater should visit their website.

 

  • HMIS has awarded a subcontract to TerraGraphics Environmental Engineering for the following work scope:
    • Activity Level Work Planning and Scheduling (Work Control)

Anyone interested in positions with TerraGraphics should visit their website

 

  • HMIS has awarded a subcontract to CBIT for the following work scope:

o   Site Forms Management

Anyone interested in positions with CBIT should visit their website.

 

  • HMIS has awarded a subcontract to Integrated Science Solutions, Inc. for the following work scope:

o   Beryllium Sampling

Anyone interested in positions with ISSI should visit their website.

 

  • HMIS has awarded a subcontract to UDR Edgewater, LLC for the following work scope:

o   Procedures Management

Anyone interested in positions with UDR Edgewater should contact Rhonda Wheeler

 

3. What goes into the decision to subcontract scopes of work? (added 10/19/2020)

HMIS has identified areas that are best delivered through a subcontractor versus self-performance. Some of the factors in this include: availability and expertise of local small business contractors who perform services for other customers; ability and desire to incorporate innovations and new technology into the delivery model; cost efficiencies, and socioeconomic growth within our region.

 

4. Will the scope descriptions within the RFPs be communicated to current MSA staff prior to the release? (added 10/19/2020)

No, to ensure the integrity of the procurement process, RFPs will be available once they are ready for potential bidders to review. RFPs that are open can be found here.

 

5. Will classification of positions change for subcontracted scope? (added 10/19/2020)

Human Resources (HR) policies and procedures related to job classifications, descriptions and other position requirements vary between companies. In their bids, prospective subcontractors will describe how their HR policies and procedures comply with the subcontract requirements.

6. Will hours in the workday or workweek change, i.e. 4/10’s, 5/8’s or less working hours? (added 10/19/2020)

Employee work schedules may change if they start work for a subcontractor. The key for the subcontractor is to ensure delivery of required services in a manner that supports HMIS requirements.

 

7. Will present salary grades be consistent with MSA’s? Will benefits be impacted? (added 10/19/2020)

The successful bidders must provide a market based analysis of their compensation and benefits in their proposals. Personnel and HR related items, such as salary grades, leave plans and benefits, will be consistent with the subcontractor’s proposed policies and procedures.

 

8. How will offers of employment from subcontractors be communicated? Will offers of employment be given to each employee that currently holds a position at MSA? (added 10/19/2020)

Offers of employment by subcontractors will not be communicated by MSA or HMIS as this is the sole responsibility of the subcontractor. MSA and HMIS do intend to communicate when subcontracts are awarded. Subcontractors are not mandated to offer employment to MSA employees.  

 

9. What is the timing for subcontracting? (added 10/19/2020)

For scope that was primarily self-performed by MSA, that has now been identified as scope to be subcontracted, the intent is to have most if not all work subcontracted prior to the start of HMIS operations.

 

                

Last Updated 01/12/2021 3:26 PM